How To Write An Application Letter As A Receptionist

How To Write An Application Letter As A Receptionist

How To Write An Application Letter As A Receptionist – Applications for the receptionist position are prepared and submitted by applicants who wish to interview for the receptionist position. There are different job descriptions for receptionists depending on the company the person is applying for.

Due to various fields of work such as restaurants, non-profit organizations, or retail companies, you need to adapt the design of your application letter to the position you are applying for. How to write an application letter as a receptionist guide is what you need. Here, you have it.

How To Write An Application Letter As A Receptionist

1. Include the letter’s contact information, date, salutation, and purpose

Try formatting your cover letter like a regular business letter. Align these details to the left and draw a new line for each point:

  • Your full name
  • Your phone number
  • Email address
  • Your street address
  • Your city, state or province, and zip code
  • Date of Writing
  • Recipient’s name, if known
  • Recipient/beneficiary company
  • Delivery address
  • Recipient’s city, state, or province and postal code

2. Introduce yourself and develop the purpose of your letter

Your first paragraph can tell the employer who you are and that you are applying for an open receptionist position. Write where you see the workplace. List the main reasons why you think you are a good fit for the receptionist position.

3. Describe your past work experience

Your second paragraph can inform the employer about your previous work or school experience and the skills you received. Highlight notable accomplishments that can set you apart from other candidates. For example, you could talk about how you purchased and implemented a new automated scheduling system for an organization. You can then explain how managers can reduce phone time by 50%, allowing them to focus on other tasks and increase productivity.

Mention any receptionist experience and skills that meet basic or preferred job criteria. Keep it short because employers can learn more about your background from your resume.

4. End the application letter with a thank you note and call to action

Thank the employer for reading your application letter and suggesting what could happen next. On the phone, you can say that you can answer all the employer’s questions and that you are ready to respond at a time that is convenient for them. Add a professional extension to your printed name and signature when sending hard copies. For electronic application letters, signatures are optional.

Illustration 1

Dear Sir,
I heard from a newspaper advert that you had an offer for a receptionist position. As an interested person, I am writing this form to apply for the specified position. I have all the requirements for the job I am looking for and relevant experience in this field.

I graduated last year and since then I have been working in the commercial area of ​​a popular company. So I have good experience in dealing with customers and solving them promptly. I’m a good person and I have good communication skills. My personality is fun and easygoing.

All documents and letters of experience are attached to this application; however, I am looking for an interview before joining.

Please contact me for an interview when needed.

Illustration 2

Folorunsho Ajiboye

837 Pinewood Drive

[email protected]

Texas, 15 April 2018

Mirabel Okonkwo

Head of Human Resources

Royals Club

5904 Monroe
Texas, IL 5953

Dear Ms. Mirabel:

As a dedicated college student with strong organizational skills, acumen, and attention to detail, I would like to apply for a Receptionist position with the Royals Club of Texas. As a teenager, I was an active member of the Royals Club of Texas for many years and dedicated myself to providing excellent general office support.

I saw a job posting where you stated that you are looking for a candidate who demonstrates initiative, creativity, and problem-solving skills. During my training, I volunteered at ten senior dining events at various locations in Texas and was responsible for planning, organizing, and managing guests. An atmosphere where you need to find quick solutions to complex problems that arise.

During my studies, I volunteered to host five off-site student conferences and was responsible for guest accommodation, transportation, and registration. It’s a very quick deal with a lot of unknowns to consider. I believe this experience prepares me to work in an administrative role with the Royals Clubs of Texas. I would like to use the communication and organization skills that I have developed through volunteering to help you increase your customer satisfaction scores.

I would greatly appreciate the opportunity to discuss your team’s goals and demonstrate my problem-solving, communication, and skills.
Organizational skills combined with my time as a member of the Royals Club can yield great rewards for your organization.

Yours sincerely,
Folorunsho Ajiboye


[email protected]


How you write and convey the main message in the recipient’s application letter is just as important as the experience and content, so make sure it’s formatted, clean and easy to read for each position you’re applying for. applying.

Frequently Asked Question(s)

What is the best application letter for receptionist position?

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

How do I write a short application letter for a job?

Research the company and job opening.
Use a professional format.
State the position you’re applying for.
Explain why you’re the best fit for the job.
Summarize your qualifications.
Mention why you want the job.
Include a professional closing.

What do you say on an application if you don’t have experience?

Since you have no previous work experience, you can talk about your educational experience and how the courses you’ve taken have helped prepare you for the position. You can also mention awards and achievements you’ve received that may benefit the company.

What are the duties of receptionist?

A Receptionist’s duties and responsibilities include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements.

How do you end an application letter?

Say thanks. Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, “Sincerely,” “Best regards” or “Thank you for your consideration.” Avoid overly familiar phrases like, “Yours,” “Cheers” or “Take care.”


  • – How to Write an Effective Cover Letter for a Receptionist Job
  • – Application Letter for Receptionist Position
  • – Receptionist Cover Letter Examples (Also for No Experience)


Leave a Reply

Your email address will not be published. Required fields are marked *

You May Also Like