How To Write A Letter of Permission To Be Absent From Work

How To Write A Letter of Permission To Be Absent From Work – Are you about to seek for leave of absence from work but you don’t know to go about? If yes, you should read this post to the end. Trying to write a letter such as letter of permission to be absent from work can be like trying to bite a stone. Most especially when your head is filled with so many things, with a lot of pending tasks to complete. In the following paragraphs, we would should you how to write a letter of permission to be absent from work with templates and samples. We have also given at the end, some keys to win your boss’s heart , such that your request will always be easily granted.

Guidelines On How To Write A Letter Of Permission To Be Absent From Work

A letter of permission to be absent from work should have the following:

• Salutation: Address the person you are writing the request letter to with a polite greeting

e.g “Dear [Name]” or “To whom it may concern”.

• State clearly but precisely the reason for your absence. For example; illness, family emergency, etc.
• State for how long you will be absent from work and when you plan to return
• Give other necessary details . For instance , you need to explain how your work will be done while you are away, the arrangements you have made and any tasks that need to be completed before you leave.
• End with appreciation, showing that you appreciate the allowance given. You also need to apologize for any inconvenience this may cause.
• Close the letter with a polite sign-off. You can use “Sincerely”, “Best regards”, “Yours truly” and then sign your name.
• Be sure to proof-read your letter very well and remove any error before finally sending the letter.

Sample Of A Letter Of Permission To Be Absent From Work

[Your Name]

[Your Address]

[City, State ZIP Code]

[Date]

[Employer’s Name]

[Company Name]

[Company Address]

[City , State ZIP Code]

Dear [Name of Employer]

I am writing to request for permission to be absent from work on the [Date] due to [state reason for absence].  I quite understand that my absence may cause some inconvenience to my colleagues and the company at large and I sincerely apologize for this.

I have made some arrangements with [ Colleague’s name or department] to assist with my work while am away. I will also make sure that before I depart, any pending work is duly completed.

Please let me know if you need more information from me or have any concerns as touching my absence. My phone lines [Provide phone number] and email address [provide email] should any emergency come up, you can contact me.

Thanks for your favorable response

Your Sincerely,

[Your Name]

How To Write A Letter of Permission To Be Absent From Work Due To Illness

Sample Of A Letter Of Permission To Be Absent From Work

Ben James

10, Warri-Sapele Road

Delta State

Nigeria

15^th April 2023

The Human Resource Manager,

Cocacola Company,

Delta State

Dear Mr Coker,

Letter Of Permission To Be Absent Due To Illness

I am writing this letter to let you know that I wont be able to make it to work due to some illness. Actually, I have being experiencing  some symptoms for the past 1 week. As a result, I have been advised by my doctor to take some time to rest and avoid going to work  for 3 days.

I apologise for any inconvenience these may cause the organization. I promise to make up for my absence upon resumption. I will ensure I communicate with my colleagues to help me complete any of my outstanding tasks. Kindly let me know if there is anything else I can do to help during my absence.

I appreciate your understanding and support at this time.

Yours Sincerely, Ben James

Letter of Permission To Be Absent From Work: Legitimate Reasons That Can Keep People Away From Work

There are different legitimate reasons that can keep people away from work. Most employees Some of them include:

Maternity or Paternity leave

This is one of the common reasons that make people to be absent from work. Usually, employees who gives birth or becomes a parent are given some time off work to take care of the new-born. The number of days given usually varies from one organization to another. Some maternity leave last for 6 weeks, some 3 months while some could be as long as 6 months.

Personal or family illness

An employee or his/her family member can fall sick and will require some medical attention. The employee at such time will need some time off-work to take care of his/herself or the sick family member.

Bereavement

The death of a loved one can make an employee to stay away from work for some time. This is to enable the person grieve and also make funeral arrangements.

Religious events

There are times that employees take time off work to attend religious events.

Family Obligations

Some urgent family obligations can make an employee take time off work too. For instance, the need to take care of a sick child.

Military service

Employees who are part of the military may need to take time off work in period of training or deployment.

Severe weather conditions

There are days when the weather condition is so severe e.g flooding, snow, ice. At such times, the employee may not be able to get to work.

Severe mental health issues

Employees with severe mental issues may require some time off work to seek medical treatment.

Illegitimate Reasons People Stay Away From Work

There are times people have to stay off-work for reasons that are not tenable or illegitimate reasons. As a dedicated and committed employee aspiring to rise high in career, you shouldn’t find yourself in the category of people who stay away from work for illegitimate reasons.

Here are some of those illegal reasons people stay away from work:

• Pretending to be sick or have an injury in order to get some time off work
• Going on a vacation without permission or giving false reasons for absence from work
• Claiming a family emergency when there was never one in the first place.
• Skipping work to run a personal project/ hustle without the knowledge of your employer.
• Missing work to attend social events

The above listed actions are unethical and highly acceptable. Employees who engage in such may face disciplinary action or even get fired. It is always good to be open and honest with your employer whenever you need to take time off work.

Developing Work Ethics That will Make your boss like you

Some people get turned down whenever they make request to be absent from work even with legitimate reasons. One of the main reason that can make your employer reject your letter of permission to be absent from work is poor work ethics. When you have poor work ethics as an employer, you would lose favour with your employer. Here are some ways to develop work ethics that will make your boss like you and grant your request anytime you present are these:

Be a reliable employee

Employers love employees who are reliable. You should arrive work on time and don’t leave on the dot of closing time. Don’t work until closing time, but rather when work is completed. Meet dealines, pay attention to minute details and be diligent.

Be adaptable and flexible

Be an employee that is open to new ideas and is willing to adapt to changes in work schedule.

Learn to take initiative

Don’t always wait to be told what to do. Learn to use your initiative, always looking for ways to add value to your organization.

Strive for excellence

Always strive to be your best in what you do. Get more skills, improve your knowledge especially in your field of specialization.

Be honest

In your dealings with your boss and fellow employees, you should be honest and ethical in your dealings.

Be organized

Learn to stay organized in your work as an employee, your employer will get to like you.

Communicate effectively

You must know to communicate effectively with your boss in a clear, concise and professional manner.

Final Note

It is important that you take your time out to write a good letter of permission to be absent from work any time the need arise. A ill-written letter can actually be a stain on your career profile.

Frequently Asked Questions

References

• https:// byjus.com- Application for Permission/ Format and Samples
• www. wikihow. com-  Easy Ways To Ask A Manager For Emergency Leave
• www. schoolings. org- Sample letter of permission to be absent from work
• www. indeed. com- Good and Bad Reasons For Missing Work

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