How to Write An Application Letter

how to write an application letter

How to Write An Application Letter- Writing an application letter to secure a job serves as a means of formally identifying the documents that you are sending to your prospective employer and this is geared towards expressing your interest in a position. A job application letter is usually written and sent alone and it should not attached alongside another document. Most often, an application letter may be sent after you must have seen an advertised position but which you are interested in whether or not there was actually a vacancy advertised. The application letter is therefore written for the purpose that is alike to that of your Curriculum vitae.

How to Write An Application Letter

1. Make use of a professional format

A job application letter is expected to be structured in a way that it is more professional than a mare thank-you card or even a normal email that is to be sent to coworker or friend by you. If you wish to apply to secure placement in a large industry let’s say Epson , you are expected to make a cover letter which is professionally written and it should be liked by the company’s HR. The alignment all documents involved here should include the following ( single spacing, one-inch margins, & left alignment). You can also your application outstanding by making use of a professional email address .

Note that it is best to make use of the traditional font word formats, like Times New Roman, with size ranging from 10 to 12 points. If possible, you should try to keep your application letter placed in not less than one page. When the industry’s hiring manager accesses your application letter, they will judge you by many factors and they will get their first impression of you as an employee to be considered using your application letter. So you should endeavor to dedicate enough time to Formatting it professionally and you should keep it straight to point. You can make use of a flipbook as an alternative to PDF when you want to present your cover letter and ensure that the letter is standing out.

2. Create a heading for an application letter

You are expected to make use of a proper business heading for your letter. The heading is expected to cover your name and any other get in touch with information, it should also have the date, including the name and address. If you are sending in your application letter through the email application method , you will have to remove your name and every get in touch as they will get these information from the header. And you should ensure to place it at the rock bottom of the electronic -mail. By accurately specifying a knowledgeable & detailed heading. You’ll make it simpler for the industry hiring manager to keep up with your application regarding the role.

3. You should not forget to address your application letter to the hiring manager

While doing your research, you should try as much as possible to find the name of the person who will be reviewing your applications for the work. Make sure to address your letter to the present person with an official language for business greeting, example “Dear Mr./Ms.” and their surname. If an applicant is not able to seek out the actual gender pronouns (she or her, them or they) of the person who will be reviewing your application, you may choose to use “Dear [first & last name]” or you can start with ” Hiring Manager”, or “Dear Hiring Manager.” You can also add a QR Code in the job application letter. This will assist you give extra details concerning your experience.

Tips to Help You in Formatting your Application Letter

  • Write Down the Job Outline
  • Write down your first draft
  • Start With Your Salutation
  • Make Use of a friendly tone
  • Make Your Application letter concise
  • Target the job application letter to the job specification & company requirement
  • Use typed and not handwritten documents
  • Make use of quality paper
  • Proof read your work
  • Write down a mind blowing conclusion

How to Structure Your Application Letter?

application letter 2

A) Heading

The letter of application is expected to start with both your and the employer’s contact details (including your name, address, phone number and the email address ) followed by the date. If this is sent as an email rather than just a letter, also add your contact details at the end of the letter, after the Candidate’s signature.

B) Salutation

This is to come as a polite greeting. The most usual salutation to use is “Dear Mr./Ms.” Which is then followed by the person’s last name. Be well to browse more about the appropriate cover letter salutations , which should also include what to do if you are not aware of the person’s name, or you are not sure of a contact’s gender.

C) Body of the letter

Think of the body of your application letter as being three (3) distinct parts.

  • In the first start-up paragraph, you’ll are expected to mention the job you are applying for and you should get your recruiters know where you saw the job listing.
  • The following paragraph(s) are the most crucial part of your application letter. Have in mind that you have to make sure that you gathered all that information concerning anything that the employers were in that position, and how you can you be able to meet their needs? This is where you’ll let them know about those important details on your personal experience and accomplishments that makes you outstanding.
  • The third part which is also the last part of the body of the letter will be used to say thank you to your recruiter; you can also add any follow-up Detail.

D) Complimentary Close

Sign off your application letter with a polite closing statement, you can make use of “Best” or “Sincerely,” which is accompanied by your name.


An application letter is a very crucial document that is needed in your job search. To start your application letter writing; Write Down the Job Outline, Write down your first draft, Start With Your Salutation, Make Use of a friendly tone, Make Your Application letter concise, Target the job application letter to the job specification & company requirement, Use typed and not handwritten documents, Make use of quality paper, Proof read your work and Write down a mind blowing conclusion. Bear in mind that your application letter has a greater tendency to make high impression about you to your prospective employers and this will help you to have the edge over the other candidates seeking to gain placements. You are also expected to write it with much clarity, it should be precise and it should show a high level of professionalism to make sure that you are making the best first impression to your employers.

Frequently Asked Questions

What are the important contents of an application letter?

Your contact details.

The recipient’s contact details.

A salutation.

A subject line.

An introduction.

Body paragraphs.

A conclusion.

A sign-off.

How do I write a student application?

Do some research.

Verify the instructions.

Communicate your contact details.

Confirm the recipient’s contact information.

Create a subject line.

Introduce yourself.

Tell the reader about your education.

Explain why you are a good fit for the job.

What is the format of application in English?

Opening paragraph introducing yourself & your application. 2 body paragraphs explaining why you’re a great candidate and your motivation behind the application. Followed by the closing paragraph with a call to action directed at the employer. Your signature and attachments list.

What is the best format for a job application?

Use a formal business letter format when writing your letter. Add your contact information at the top, the date, and the employer’s contact information.

What should I write in email when sending resume?

I have attached my resume for your reference.

I have attached my resume herewith for your kind perusal.

My resume has been attached for your review.

Kindly locate the attached resume.


  • – How To Write a Job Application Letter (With Examples)
  • – How to Write an Application Letter
  • – How to Write an Application Letter
  • – How to Write an Application Letter (With Examples)


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